Practical web tools for Scout volunteers

Everything a Scout camp needs planning, in one place and shared with your leader team — so the plan doesn't live in one person's head and three spreadsheets.

Roster and attendees

Young people and adults, with capacity limits and a waitlist that fills places as they free up.

Health, dietary and consent

Parents fill in their own child's details through a link. Medical notes stay locked to leaders.

Tents

Drag-and-drop sleeping plans with pairing rules, and printable door tags.

Duty rota

Cooking, washing up and chores shared out across the days.

Menus and shopping

Per-head quantities worked out and costed at your own prices.

Recipes

A recipe book your group keeps between camps. Attach recipes to meals and the shopping list adds up their ingredients, scaled to your numbers.

Allergy cross-check

Meals and recipe ingredients flagged against what parents have told you, as worth a look. It spots possible problems; it never clears a meal.

Kit lists

Personal and group kit, ticked off as you pack.

Programme

A day-by-day timetable, with the forecast for your dates.

Budget

Income, costs, and a per-head fee worked out for you.

Payments

Parents can pay online, spread the cost by Direct Debit, and be refunded if plans change.

Risk assessment

Start from the hazards every camp shares, edit them to fit yours, and export Word or PDF for your DC. Yours to sign.

Messages to parents

Reach every parent at once when something changes.

Camp pack

Export the lot for the folder you take with you.

Online Scout Manager

An optional connection, if you already use it.

Handing over

Step down and pass the group to your successor, rather than it being stuck to your account.

Know what kit you own, where it is and what state it's in — and stop the same tent going out twice.

Equipment inventory

What you've got, where it lives, and its condition.

Checkout and loans

Who has what, and when it's due back.

Damage and incidents

A dedicated way to log it when something goes wrong at camp, rather than a note nobody finds.

Picklists

Pull together everything a camp or event needs in one go.

Stock takes

Check the shelves against the records.

Barcode scanning

Scan kit in and out instead of typing.

Inspection reminders

Told before something falls due, not after.

PAT testing

Electrical kit that's out of test is held back automatically.

Hiring out

Kit can be hired through Hall Manager without entering it twice.

District visibility

See across more than one group, if you look after several.

Everything your group books out — the hall, the minibus, the trailer, the kit — with the money side handled and nothing promised twice.

Halls and bookings

One-off and recurring, with capacity and changeover rules.

More than the hall

The minibus, the trailer, or your Quartermaster kit, booked the same way.

Public hire portal

Hirers see what's free and ask for it, without ever seeing who booked what.

Public calendar

A booked/free view you can share, with no names on it.

Booking requests

Hirers request a slot; you approve it.

Charging

Per-section hire charges, worked out for you.

Getting paid online

Direct Debit, with regular hirers covering a whole series on one mandate.

Invoices and exports

Invoices out, and accounting exports for whoever does your books.

Refunds

Handled properly when a booking falls through.

Compliance checks

39 recurring safety checks from the Scouts' premises audit, ready to add — each showing the law or standard its interval comes from.

A record, not just a date

Log each check as you do it, so you can show a year of entries rather than only the last one.

Reminders

Told when something's due — down to weekly, for flushing taps and testing alarms.

Premises audit

The audit questions your own records already answer, gathered for you.

Evidence to hand over

Print the lot as a pack, or take the check log as a spreadsheet.

Keyholders

Who holds a key to what.

Martyn's Law

A Protect Duty preparedness checklist.

See where every leader stands on training, DBS and approval — without opening the membership system and clicking through people one at a time.

Pulled from the source

A small browser extension reads your own hierarchy from the UK Scouts membership system while you're signed in there.

Choose the scope

Just your section, your whole group, or the district.

Red, amber, green

Per leader and per module, so overdue and due-soon are obvious at a glance.

Roles

Every role someone holds, with the unit and team it belongs to.

Still Provisional?

Who hasn't been approved yet, and exactly which checks they're waiting on.

Wood Badge and Branching Out

Optional learning imported from My Learning, shown separately from the compulsory list, with progress towards a Wood Badge.

Expiry reminders

An email when someone in your hierarchy turns amber or red.

Sort and export

Order by whatever matters today, and take it away as a spreadsheet.

Your data, deletable

Wipe everything you've synced whenever you like.